Job Postings

Job Posting – Program and Volunteer Manager 

Chalmers is recruiting a Program and Volunteer Manager!

 

Do you love interacting with people and have an empathetic attitude? Are you super organized?  Are you a problem-solver who likes anticipating? Are you interested in participating in a local  non-profit organization that advocates for food security and provides food for all? You may be the person we are looking for! 

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About us: 

We are a local non-profit organization situated in Guelph, Ontario. At Chalmers, we provide fresh,  healthy and culturally sensitive food as well as hygiene products to everyone who comes here.  Our guests can come every other week for groceries and every weekday to enjoy our café and  relax with our volunteers. All of this is offered free of charge, with no means testing and in an  environment of dignity and respect for all. 

 

What we offer: 

- An in-person position. The Program and Volunteer Manager (PVM) will be on-site during our  opening hours in the mornings (Monday, Tuesday, Thursday, and Friday), and on Wednesday from 4 PM until 8 PM. 

- A part-time position: 24 hours weekly, starting in mid-May. 

- Hourly wage: $25 

- Some evenings can be required for special events (approximately 5 to 8 times per year) - Statutory holidays, 2 weeks of vacation. Vacation increases with years in the organization. - 5 personal days per calendar year (sick leave, moving, family events...). 

- Health, dental benefits and pension available after 3 months. 

- A community of staff members and volunteers who advocate for food security.

- Working for a recognized non-profit organization and knowing you make a difference in our  guests' lives. 

 

Summary:

Reporting to the Executive Director (ED), the Program and Volunteer Manager (PVM) monitors our  programs and services and supervises a large number of volunteers. This person is responsible  for overseeing, coordinating, managing, and ensuring the ongoing services of Chalmers. The PVM monitors systems and procedures to facilitate the ordering and distribution of food, which  includes ensuring and maintaining food safety.  

The PVM works closely with the ED, all staff members and the Board of Directors. This position  requires strong organizational, problem-solving, and communication skills, as well as the ability  to exercise sound judgment, prioritize tasks, and work independently with a high degree of  accuracy. 

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Major Responsibilities and Duties:

- Recruit, orient, train, schedule, and supervise the volunteers 

- Coordinate and monitor the different programs for the guests and volunteers

 - Write and send the Weekly Volunteer Newsletter 

- Report regularly to the Executive Director  

- Order the food, follow up on the purchases, and do the inventory of the food 

- Provide all monetary information to the Bookkeeper  

- Provide monthly statistics on the food donation 

- Communicate with our food partners from other agencies 

- Solve problems when they arise and take initiatives to reduce them in accordance with Chalmers’ values, mission, and policies 

- Attend the weekly team meetings  

-Work on grant proposals

- Provide monthly reports to the ED for the Board of Directors 

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What you will bring: 

- 3 years or more of coordination experience 

- 2 years or more experience in supervision 

- Proficiency in Microsoft products (Word, Excel), Adobe, Google products (Drive, Gmail) - Demonstrated ability to work professionally with a commitment to ethical best practice - Strong organizational, written, and oral communication skills in English 

- Demonstrated ability to work independently and identify priorities or emergencies 

- Strong planning and time-management skills 

- Proven ability to work collaboratively in a team environment: empathy, non-violent communication, and patience are mandatory 

- Curiosity, desire to learn and share knowledge with the team 

What we will be happy to see in your resume: 

- Experience with a non-profit organization 

- Safe Food Handling certificate is an asset 

- Knowledge of issues related to food security or income security and inequities - Volunteering experience (in Canada or abroad) 

- Any other language than English is an asset 

We encourage you to apply even if you do not possess all the experience and skills listed. We prioritize finding the pearl that will fit our team! 

Chalmers actively seeks exceptional candidates from varied backgrounds and with lived  experiences. Individuals who self-identify as being from marginalized communities, including  Indigenous peoples, racialized persons, persons with disabilities, and those from the  2SLGBTQIA+ community, are strongly encouraged to apply. They may self-identify if they choose  to do so. Our building meets the requirements of Accessibility for Ontarians with Disabilities Act and is wheelchair accessible. 

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Application Information:

Please send a resume and cover letter, which includes your goals and your interest in working at  Chalmers, to Crystle Avery (She/her), Executive Director, at ed@chalmerscentre.ca Applications for this opportunity will be accepted until Saturday, February 01, 2025.

Chalmers is an equal-opportunity employer committed to an inclusive, barrier-free recruitment  and selection process. If you are selected for an interview, please inform us of any  accommodation you may require during the interview process.